Onboarding a Team

This page is for coordinators and project leads who want to introduce the playbook to a new team or community group.

Where to Start by Role

Rather than sharing the full playbook with a new team, start with the chapter most relevant to their immediate task.

Role	Recommended starting point
Annotator	Training and Guidelines, then the relevant modality chapter
Voice recorder	Speech Data
Reviewer / quality checker	Data Quality Assurance and Validation
Coordinator	Cost and Resource Planning → Annotation Design
Linguist	Annotation Design → Inclusive and Bias-Aware Design
Dataset release lead	Documentation and Governance → Dataset Lifecycle

First-Session Structure

A single 60–90 minute orientation session is usually enough to get a team started:

1. Walk through the relevant chapter together (screen share or printed copy)
2. Work through one concrete example from the actual project — not an abstract sample
3. Run a short practice task and discuss any questions before independent work begins

Onboarding Materials to Prepare

• Link (or printout) of the relevant chapter
• 3–5 real annotation or recording examples from your project
• Contact details for who to reach with tool or task questions
• Offline copy of materials for contributors without reliable internet (see Inclusive Access)

Checking Readiness

Before a contributor starts independent work, confirm they can:

• Navigate to the relevant playbook section without help
• Correctly identify the label or action for at least three practice examples
• Reach their point of contact if something is unclear

Contributors who cannot pass a short readiness check benefit from a second orientation rather than starting at full scale.